Planing A Big Reception Or Event? What Services To Outsource

If you are hosting an outdoor event like a reception or party, and you want to do as much as you can on your own, there are some tasks you want to avoid and services you want obtain. There is a lot that goes into the setup and takedown of an outdoor event, and often hiring the professionals can be easier than trying to do it on your own.

Making your decorations, bringing in your own balloons, creating the centerpieces, and adding lighting are all things that you can easily do on your own, but other things are a hassle. Here are a few things that you want to get quotes for when planning the event.

Linens and Table Settings

Outsource the linens and table settings, so you aren't forced trying to set all the tables and clean all the dishes after the event. Here are a few things you want included in your rental package:

  • Tablecloths
  • Silverware
  • Plates
  • Glassware
  • Napkins
  • Chair covers

The company sets everything up, launders it and then stores it, and you don't have to do anything on the day of the event. You can also get colors to match all of your decorations or your theme. Paying experts is more practical than buying everything and then paying to have everything cleaned.

Tent, Tables and Chairs

It doesn't matter if you have some plastic tables and chairs, or if you think you can rent a tent and do it on your own, the setup will take hours. A professional service will have the tent, tables and chairs set up quickly. Also, heavy duty wood tables are a better option opposed to plastic pop up tables. If you are having chair covers and linens delivered, make sure that they arrive after the setup of the chairs and tables has been completed, or you may get stuck setting the tables on your own.

If you choose to cater the event, have food trucks, or make the food on your own is up to you, but you want to take into consideration the amount of people that will be coming and how much time you have. Hosting a large event takes a lot of organization and planning, but letting the professionals (like Party People Rentals & Sales) handle the fine details and having them do the setup and takedown is going to take a lot of the pressure off your shoulders for the big event.